Here’s another time saving tip: Did you know that if the majority of your income is derived by one type of service, you can set up your Sales Account so that it automatically defaults to the correct account code?
You can also add any Credit Limit, should you extend credit to clients/customers. By entering this limit it becomes easy to track when your client/customer reaches their limit.
When setting up Selling and Payments, it’s always best to leave the Payment Method blank as these days payment methods can come in many forms.
Set up your Payment Terms to suit company policy. Should you give discounts for early payment or an extra fee for late payments, make sure this is entered so it is an automatic entry on all your invoices and/or receipts.
Creating customer cards in MYOB is easy! To enter a new customer, simply click on ‘New’; this will bring up a new window.
It’s also simple to edit customers here. Say you want to change postal or contact details, simply click on ‘Customer’ and hit ‘Edit’.
You will note that MYOB gives you a choice in the designation section to enter a company or an individual. All customer entries are stored alphabetically so make sure if you are entering an individual you use their last name first.
You use the tab key as a shortcut to go through all the fields.
A handy hint: When a customer has a longer address, such as a unit number or a Suite number, hold the Control Key and press ‘Enter’ for a second line.
Also, if you have tabbed past a field you need, simply hold the Shift Key and hit the ‘Tab’ key to go up to the field above.
If not then you might not be aware that there is a Tool Bar for customising invoices. This enables you to click on the icons to set up and add logos, addresses, phone numbers and web pages — it’s so easy! Updated logos can be entered with ease when you use the Shortcut icons. Just click on the picture icon, select the logo from your file and enter it on the invoice. (Don’t forget to click on Preview so you can see whether your logo is positioned where you intended it to be. If not, simply move the logo to another position.)
Has your company opened new office premises? Would you like to have the addresses of the new offices included in your invoices but have your particular office most prominent? No problem; click on the icon for creating a Text Box. From here, move to where you would like on the invoice and type in the new addresses, making your office the most prominent. Then Preview the invoice to see that it’s set out the way you want. If you make a mistake, never fear — the Undo button works wonders for this.