You have launched MYOB and now the Command Centre is on your screen.
You will note that the to icons are Accounts, Banking, Sales, Time Billing, Purchases, Payroll, Inventory and Card List.
Clicking on each one of these will take you to the Command Centre of that particular section.
For Example: Sales. You will see the options: Sales Register, Receive Payments, Print Receipts, Print/Email Invoices, Transaction Journal and Print/Email Statements.
Note that you also have a Menu Bar at the top. You can use this instead of the Command Centre. If you click on Command Centre on the Tool Bar, a drop down box gives you the options of what section you want. By highlighting Sales, you will see the full list of options and you can click on the section required.
There are Tabs on the bottom as well. These are labelled: To Do List, Find Transactions, Reports and Analysis.
Video Reference: 502101
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You have now completed the invoice. To see what the invoice will look like, click on the preview icon on the Tool Bar.
Your invoice is now showing and you can see how it will look printed. If you find that the logo is too high and the top part is ‘cut off’, simply close the preview, click on the logo and using your arrow keys reposition it.
When you are finished and are happy with the way the invoice looks you can then save it.
It is recommended that you use the ‘Save As’ option as you can then name the invoice. This option comes in very handy when you have more than one company. All can then be saved under each companies name.
Hint: To delete a logo picture on the invoice you cannot just highlight the picture and press delete on your keyboard, you must right click on the picture and select the option delete.
We are constantly writing blog posts with tips, information, articles and tricks. I thought I would write one on my latest encounter with MYOB entries and in particular, entering an ABN into the system.
In previous versions of MYOB there was not any real checks in place for the incorrect entry of your ABN, however in the current version (V2011) I was entering the ABN in the Payment Summaries Window but MYOB kept saying this was incorrect and was not allowing me to proceed to the following window. I first came across this problem when entering my dummy ABN in the Payment Summary Section for some of the updated Payroll workbook, which is well underway.
Upon further investigation as to why this was happening, I got my answer:
The most recent version of MYOB Account Right has some basic and automatic checks behind the scenes to prevent incorrect numbers being entered and to protect clients’ from accidentally entering incorrect ABN information (In my case, it was deliberate) and to stop the high number of incorrect returns being filed. What a great idea!
Now some people think that this is linked to the ABR website and it was certainly my thought before I investigated further. But this is not the case. It is actually all based around a formula to ensure the number format is in fact valid. As we all know, ABN’s are an 11 digit number; but what you might not know, is those first 2 digits are actually a checksum. The ATO has actually publicised the formula which is used to check and create valid ABN checksums.
Basically what all this jargon means, is your ABN does not need to be real, it simply needs to be entered in the correct format.
To change an existing order into an invoice, click Sales from the Command Centre, then click Enter Sales.
You’ll now see a blank screen where you enter Invoices, Quotes and Orders. Type in the name of your customer then click Tab and the list of quotes and orders for that customer will appear on your screen. Select the order required and click Use Sale.
The order is now on the screen. Click the Invoice icon at the bottom of the screen and you’ll see that the order has been converted into an invoice. Note that the invoice number and order number are the same.
You can now send, print or record as normal.
If your Customer has paid the invoice, MYOB lets you fill in this option by clicking on the Payment Icon; it will then take you to the Payment Screen.
HINT: Click the Escape key to take you out of the payment screen if you have clicked on payment by mistake.
The Transaction Journal shows how accounts are broken down.
If you want to check out sales, ensure you”re in the Sales Command Centre and then click on Transaction Journal.
MYOB will default to the Sales Tab and the “to and from” dates will default to today”s date. Therefore, if you”re searching for a particular transaction, you”ll need to make sure the dates shown are the ones you require.
The Transaction Journal has a number of tabs: General, Disbursements, Receipts, Sales, Purchases, Inventory and All.
The Transaction Journal looks completely different to the Sales Register, with the sales amounts being broken down to the various accounts. For example: If you”ve given your customer terms, an amount will be shown in Trade Debtors and GST-owed and GST-collected will be shown separately.
The ID# at the online casino top of the Transaction Journal simply means the Invoice Number.
To check on any Sales, click on Sales Register. You will notice that MYOB defaults to the ‘All Sales’ tab. The other options are Quotes, Orders, Open Invoices, Returns & Credits and Closed Invoices. The dates to and from will default to today’s date.
If you”re searching for an older sale, make sure the Dates from and to are correct.
You should see on your screen the date of the sale, the invoice number, customer purchase order number (if you received one), the amount, amount due and status.
Depending on which invoice you”re searching for, you online casino can filter by clicking on the appropriate tab; it’s that easy!
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